Dear Coordinators,
One of the biggest challenges of launching YSD has been to find the right balance of sending emails to members. On the one hand, we don't want people to feel spammed on the other hand we want them to receive information that they find relevant and stay up to date with what is happening in the community. It is crucial to avoid sending too much information, so that members decide to unsubscribe and don't receive any information at all.
Finding the right balance is an ongoing process. One of the first steps we have taken is to improve the explanations of what people are signing up for. You might have noticed that we updated the explanations on the "Manage" section of the working group. You will see that we recommend that people sign up for News, but not necessarily for General Discussion.
News is intended to be a newsletter for the working group with essential information. Only you as working group coordinators will be able to post news. Please try to send out newsletters occasionally and collect all the things going on in the group concisely.
For short messages, such as "The webinar will start in 5 minutes" or to advertise a non-YSI conference that might be interesting to members, please post it in the General Discussion. By default, members of the working groups will receive an email both when something is posted in General Discussion and in News. If someone has turned off General Discussion but kept on News it is because they don't wont a lot of e-mails and we should respect that.
At a later point we are going to produce guidelines and explanations for how to use the YSD as a coordinator, but during this development phase, I hope this clears things up. Thank you for helping out!
Thomas